Annexure

Annexure I

A. Definitions

SNO Term Definition
1 Addressee It is a party who is intended ultimate recipient of a postal item (www.upu.int/document)
2 Administrative Area A geographic area that serves administrative and governmental functions. They are usually defined and established by legal action. ( http://www.ccrs.nrcan.gc.ca/)UN Glossary
3 Altitude A measure of distance above sea level.
4 Appellation

An Appellation is prefixed with name title for a Person

(www.dictionary.reference.com)

5 Area Measure of the size of a square land region, usually expressed in units that are the square of linear units. ( http://www.govtalk.gov.uk)
6 Block/ Intermediate Panchayat Elected bodies at the Block levels and include traditional institutions having statutory characters where the Panchayat Act is not applicable.
7 Code Directory In case of certain generic data elements, their values need to be controlled and defined in advance for using them uniformly across the domain applications. Such predefined values would be stored in prescribed structure, referred as Code Directory
8 Country code Postal address element designating the ISO 3166-1, code for country, territory or area of geographical interest, in which delivery point is located via which the delivery point is accessed.( www.upu.int/document)
9 Census Town

All other places that satisfied the following criteria:

  1. A minimum population of 5000,
  2. At least 75% of the male working population should be engaged in non-agricultural pursuits; and
  3. A density of population of at least 400 per sq. km. (1000 per sq. mile).(www.censusindia.gov.in)
10 Data Element

In Metadata , it is defined as an atomic unit of data that has precise meaning or semantics.

http://en.wikipedia.org/wiki/dataelement

or

Any unit of data defined for processing is a Data element, it is defined by size, type etc.

11 Data Element :- Generic

A structure /data structure which can contain data items of an arbitrary type.

or

Applicable or referring to a whole class or group.

or

Referring to several similar objects

http://www.thefreedictionary.com/generic

For the purpose of this standard, the generic data elements are usually defined as commonly used data elements across

different e-Governance applications.

12 Data Element : Custom For the purpose of this Standard, custom data elements are derived from generic data elements, specific to the requirements of an application within a domain. For example, the custom data element, “Date of Birth” is derived from generic data element, “Date”
13 Distance The extent of space between two objects or places, an intervening space. (http://www.govtalk.gov.uk)
14 Door Postal address element indicating the apartment, room or office in, at or adjacent to which a delivery point which is situated within a building for location. (www.upu.int/document)
15 Education

The process of training and developing the knowledge, skill, mind, character, etc., esp. by formal schooling; teaching; training

www.yourdictionary.com/ed-ucation

16 Face image Electronic image based representation of portrait of a person.
17 Finger print

The unique patterns created by skin ridges found on the palm sides of fingers and thumbs.

ppsblogs.net/crimescene/file-s/2007/06/forensics-terms.doc

18 Floor Postal address element indicating the floor or level on which a delivery point is located in a multi-storey construction.( www.upu.int/document)
19 Forward / Delivery address Postal address, specified by addressee or mailee of a postal item, to which the postal operator is requested to deliver the postal item(www.upu.int/document)
20 Free Post

The service by Postal Department, where mails can be

mailed free of cost, and the payment is done by the Person/ Organization who delivers the mail.

21 Full Name Person’s full name used as an expanded name
22 Geo-code
The process of assigning geographic codes to features in a digital database;

A GIS function that determines a point location based on a street address. www.gisdevelopment.net)/ (http://www.ccrs.nrcan.gc.ca/)

23 Geo-referencing

Geo-referencing is the process of converting spatial (Globe’s) coordinates into Geographic (Real World’s) coordinates system. So that an object of 3-Dimensional surface could be represented on to the plane paper map exactly or with minimal distortion.

(www.gisdevelopment.net)

24 Gram Panchayat

Gram Panchayat is the primary unit of Panchayati Raj, a Gram Panchayat can be set up in villages with a population of more than five hundred. There is a common Gram Panchayat for two or more villages if the population of these villages is less than five hundred. It is called Group-Gram Panchayat.

( http://www.hooghly.gov.in)

25 Inhabitant A Person or animal that lives in a particular place or area
26 Instance Term used for element type/ sub-type, which represents an occurrence of the Root element (www.upu.int/document).
27 Land A uniquely and physically defined parcel of land, same as a Cadastre. (www.censusindia.gov.in)
28 Language A systematic means of communicating by the use of sounds or conventional symbols (www.wordnet.princeton.edu/perl/webwn)
29 Latitude

Latitudes are the horizontal circles on the globe showing the measurement of object’s location horizontally on the earth’s surface in terms of radians measured from the centre of the earth. The biggest parallel of latitude on the earth’s surface is equator and the parallels of latitude dimension decreases gradually from the equator towards the North and South Pole. It is measured in terms of Degrees, Minutes and Seconds.

( www.gisdevelopment.net)

30 Locality Postal address constructs identifying the geographical area in or adjacent to which delivery point is located. etc.(www.upu.int/document)
31 Longitude Longitudes are the vertical circles on the globe showing the measurement of object’s location vertically on the earth’s surface in terms of radians measured from the centre of the earth. The dimension of all meridians of longitudes is same and they converge with each other on the North and South Pole making a point of interaction on the earth’s surface on the North and South Pole. It is also measured in terms of Degrees, Minutes and Seconds. Note: The dimension of equator and meridians of longitude is same.(www.gisdevelopment.net)
32 Mailee

It is a party designated in a postal address as having responsibility for ensuring that postal items, delivered or handed over by the postal operator at the delivery address, reaches their addressee.

( www.upu.int/document)

33 Mandal

These are Revenue units below the district and are known as sub-district. The sub-district may represent the Tahsil, Taluk,

Revenue Circle or Mandal as is relevant to each State

(www.censusindia.gov.in)

34 Mandatory Null values not allowed (www.govtalk.gov.uk)
35 Measurement The act or process of ascertaining dimensions, quantity, or capacity.( www.govtalk.gov.uk)
36 Metadata Data about data. A collection of information that describes the content, quality, condition, format, lineage, and any other relevant characteristic of a data set. (http://www.ccrs.nrcan.gc.ca)
37 Municipality A Municipality is an administrative entity composed of a clearly defined territory and its population, and commonly refers to a city, town, or village, or a small grouping of them. A municipality is typically governed by a mayor and a city council or municipal council.(http://www.famweb.nwcg.gov)
38 Land Region Code It defines Land region code of administrative units unique at National level
39 Occupation

The principal activity in your life which is done to earn money

www.wordreference.com/definition/occupation

40 Optional Null values allowed (www.govtalk.gov.uk)
41 Owner

Name of the entity (department organization etc) that owns the data element / Code Directory & is responsible for the updation of the elements.

In Meta Data it is defined as

  • Owner of Data element Standard
  • Owner of Code directory having Update rights.
  • Owner of specific domain application data element
42 Part Term used for element type/ sub-type, which represents a physical sub division of the Root element. (www.upu.int/document)
43 Panchayat Panchayat means an institution (by whatever name called) of self-government constituted under article 243B, for the rural areas.(www.orissagov.nic.in)
44 Postal address Set of information, for a postal item, allowing unambiguous determination of an actual or potential delivery point, usually combined with the specification of an addressee/ or mailee. ( www.upu.int/document)
45 Post Bag The method by which the mail is delivered with in a bag which is locked and has the keys, one with the Post master and other with the Person / Organization taking the facility
46 Relationship

Connection between Persons by blood or marriage. An emotional or other connection between people like

teacher, student etc… www.dictionary.com

47 Revenue Village

The Revenue Village has a definite surveyed boundary and each village has a separate administrative unit with separate village accounts. It may have one or more hamlets. The entire revenue village is one unit.

A Village whose survey numbers (plots) details are mentioned in a register called Jamabandi having fixed geographical boundary.(www.censusindia.gov.in)

48 Rural Land Region Any land region in a sub district, not covered as urban land region is rural land region
49 Signature A Signature is a handwritten depiction of someone’s name / thumb impression , as a proof of identity or intent (www.en.wikipedia.org)
50 Stairwell

Postal address element indicating access to floor or door within a building/construction.

( www.upu.int/document)

51 Statutory town

Local bodies declared as Towns by State government under Nagar Palika Act or any other Statute like the Cantonments Act, Cantonment Board Act etc are called Statutory Town.

Or

All places with a Municipal Corporation, Municipality, Cantonment Board or Notified Town Area Committee, etc. (www.censusindia.gov.in)

52 Street number Postal address element designating the area, or the object on an area, adjacent to thoroughfare, in which the delivery point or delivery point access is located. (www.upu.int/document)
53 Sub Locality It defines the sub element of administrative area i.e. sub element with in a locality (www.upu.int/document)
54 Suburb An area or town located at the edge of an Urban city. A suburb is contained either just within or just outside of the city boundaries. It is usually primarily a residential area, and is often dependent upon the nearby city for employment opportunities and other benefits. (www.businessdictionary.com)
55 Taluk These are Revenue units below the district and are known as sub-district. The sub-district may represent the Tahsil, Taluk, Revenue Circle or Mandal as is relevant to each State(www.censusindia.gov.in)
56 Tahsil (Revenue circle) These are Revenue units below the district and are known as sub-district. The sub-district may represent the Tahsil, Taluk, Revenue Circle or Mandal as is relevant to each State(www.censusindia.gov.in)
57 Thoroughfare

Postal address element which identifies the road or part of a road or other access route along which a delivery point can be accessed, either directly or via a secondary or tertiary road or access route.

For addressing purposes, a thoroughfare need not be on land, e.g. a canal or river might serve as a thoroughfare in the address of a houseboat or of a construction on the bank.( www.upu.int/document)

58 Town / Administrative Town

The unit of classification in Census is ‘town’ for urban areas and ‘village’ for rural areas. In the Census of India 2001, the definition of urban area adopted is as follows: (a) All statutory places with a municipality, corporation, cantonment board or notified town area committee, etc. (b) A place satisfying the following three criteria simultaneously:

  1. a minimum population of 5,000;
  2. at least 75 per cent of male working population engaged in non-agricultural pursuits; and
  3. a density of population of at least 400 per sq. km. (1,000 per sq. mile).

(www.censusindia.gov.in)

59 Universal Transverse Mercator The Universal Transverse Mercator (UTM) geographic coordinate system is a grid-based method of specifying locations on the surface of the Earth that is a practical application of a 2-dimensional Cartesian coordinate system. It is a horizontal position representation, i.e. it is used to identify locations on the earth independently of vertical position, but differs from the traditional method of latitude and longitude in several respects (http://wikipedia.org)
60 Urban Land Region A land region notified as a Town / Municipal Corporation / Municipality/ Cantonment board notified etc. through Nagar Palika Act is categorized as urban land region
61 Urban agglomeration

An Urban Agglomeration is a continuous urban spread constituting a town and its adjoining urban outgrowths (OGs) or two or more physically contiguous towns together and any adjoining urban outgrowths of such towns. Examples of OGs are railway colonies, university campuses, port areas, etc., that may come up near a city or statutory town outside its statutory limits but within the revenue limits of a village or villages contiguous to the town or city. Each such individual area by itself may not satisfy the minimum population limit to qualify it to be treated as an independent urban unit but may deserve to be clubbed with the town as a continuous urban spread.

For the purpose of delineation of Urban Agglomerations during Census of India 2001, following criteria are taken as pre-requisites: (a) The core town or at least one of the constituent towns of an urban agglomeration should necessarily be a statutory town; and (b) The total population of all the constituents (i.e. towns and outgrowths) of an Urban Agglomeration should not be less than 20,000 (as per the 1991 Census). With these two basic criteria having been met, the following are the possible different situations in which Urban Agglomerations would be constituted: (i) a city or town with one or more contiguous outgrowths; (ii) two or more adjoining towns with their outgrowths; and (iii) a city and one

or more adjoining towns with their outgrowths all of which form a continuous spread (www.censusindia.gov.in)

62 Village

A group of houses and associated buildings, larger than a hamlet and smaller than a town, situated in a rural land region

http://dictionary.reference.com/browse/village

63 Wards The Administrative unit of (Urban locality) Town.
64 Zila Panchayat/ Parishad Zila Parishad. This body is an advisory body at the District level to advise the Government in all developmental matters relating to the District. Under three-tier system of democratic decentralization, Zila Parishad is the apex body at the district level followed by Panchayat Samitis at Block level and G.Ps as second-tier & third- tier.(http://www.trendswestbengal.org/gp_gis.htm)

B. Acronyms

ANSI American National Standards Institute

BSNL Bharat Sanchar Nigam Limited CBEFF Common Biometric Exchange Format & Framework

CD Code Directories

CIQ Customer Information Quality Technical committee

DIT Department of Information Technology
IF e-Government Interoperability Framework

FIPS PUB Federal Information Processing Standard Publication

GOV Government

ICAO International Civil Aviation Organization

ICSSR Indian Council Social Science Research

IEC International Electro technical Commission

IND INDIA

ISO International Organization for standardization

JPEG Joint Photographic Experts Group

LRC Land Region Codification

MDDS Data and Metadata Standards

MNIC Multipurpose National Identity Card

NAC Notified Area committee / Notification Area Council

NIST National Institute of Standards and Technology

NLRC National Land Region Code

OASIS Organization for the Advancement of Structured Information Standards

ORGI Office of Registrar General of INDIA

PID Person Identification

PNG Portable Network Graphics

PPI Pixels Per Inch

RGI Registrar General of INDIA

STD Subscriber Trunk Dialling

UID Unique Identification Number for Person

UIDAI UID Authority of INDIA

UK United Kingdom

UPU Universal Postal Union

US United States

UTM Universal Transverse Mercator

WSQ Wavelet Scalar Quantization

xNL extensible Name Language

XML Extensible Markup Language

Annexure II: Illustration of Data elements to describe Person Identification

Note: The following is a sample of using Standardized data elements in Domain specific applications, where characteristic Mandatory /Optional is as per Domain specific requirements of the application and this may vary from application to application.

Date Element Data format

Data element nature

( Mandatory- NULL Values not allowed

Optional – NULL values allowed)

Ref. No. of Generic Data element for its Metadata
Person details
Unique Identification Number for a Person (UID)

Integer (12)

(Here “Integer” is synonymous with “Number” as used by UIDAI )

Mandatory G01.01
Appellation- 1 of a Person prefixed with name to describe Gender and/or Marital Status Integer(2) Optional G01.05-01
Appellation-2 of a Person prefixed with name to describe attained Professional educational qualification Integer(2) Optional G01.05-01
Name of the Person
Person short name in English Varchar (30) Mandatory G01.02-01

Person full name in

English

Varchar(99) Mandatory G01.02-02

Person short name in Recognized

Official language

Varchar (30)

Unicode –UTF 8 format

Mandatory G01.02-03
Person full name in Recognized Official language Varchar(99) Unicode –UTF 8 format Mandatory G01.02-04

Date of Birth as per Indian Date

Conventions

Date (dd/mm/yyyy) Mandatory G00.01

Date of Birth type (Verified / Declared

/Approximate)

Char (1) Mandatory G01.16
Gender Identification code Char(1) Mandatory G01.03
Marital Status Integer(1) Mandatory G01.04
Education Attained code Integer(2) Mandatory G01.13-01
Person Religion code Integer(2) Optional G01.14-01
Occupation Type code Integer(2) Optional G01.15-01
Suffix code Integer(2) Optional G01.06-01
Place of Birth
Name of Rural Land region (Revenue Village ) / Urban Land region ( Town) Varchar(50) Mandatory G02.02-01
Name of Sub District derived from Village / Town Code Directory Varchar(50) Optional G02.02-01

Name of District

derived from Village

/ Town Code Directory

Varchar(50) Optional G02.02-01

Name of State derived from Village

/ Town Code Directory

Varchar(50) Optional G02.02-01
Name of Country Varchar(50) Optional (if Premises address with in INDIA) Mandatory (if Premises address outside INDIA) G02.02-01

Permanent Residential Address

( Refer Annexure – III for Data elements of Address of a Premises)

Face Image Record
Face Image Record Header Bytes (14) Mandatory G01.09-00-01
Face Image Record Data Bytes(32) Mandatory G01.09-00-02
Face Image Data

Normal memory Device – PNG

Restricted Memory Device - JPEG 2000 with compression ratio up to 1:15

Mandatory G01.09-00-03
Face Image capture date Date (dd/mm/yyyy) Mandatory G00.01
Fingerprint Image Record
Fingerprint Image General Record Header Bytes (32) Mandatory G01.10-00-01
Fingerprint Image Record Header Bytes (14) Mandatory G01.10-00-02
Fingerprint Image Data

Normal memory Device – PNG

Restricted Memory Device - JPEG2000

with compression ratio up to 1:15

Mandatory G01.10-00-03
Iris Image Record
Iris record header Bytes(45) Mandatory G01.11-00-01
Iris image Sub type Header Bytes (3) Mandatory G01.11-00-02
Iris image header Bytes (11)   G01.11-00-03
Iris Image Data Normal memory Device – PNG Mandatory G01.11-00-04
Other Details
Visual identification marks Varchar(50) Optional G01.18

Specimen Signature

/ Thumb impression image

Normal memory Device – PNG

Restricted Memory Device - JPEG2000 with compression ratio up to 1:15

Optional G01.12
Date of data collection Date (dd/mm/yyyy) Mandatory G00.01

Telephone No1

(Landline number including prefixes )

Varchar(16) Optional G00.06
Telephone No 2 (mobile number including prefixes) Varchar(16) Optional G00.06

Code of Recognized Official Language, in which data is captured including code for capturing in English

(required for transliteration of captured data in English and vice versa)

Integer(2) Mandatory G00.05-01
Blood relationship code / Marriage relationship code with head of the family Integer(2) Optional G01.08-01
Live Status: It represents, if Char(1) Mandatory G01.17

Person is Alive or Dead

Default value is Alive

     

Relationship Type: It describes a Person is Head / not

head of the family

Char(1) Mandatory G01.07-01
Code of Relationship with head of the house hold Integer(2) Mandatory G01.08-01
UID of head of the house hold, to whom Person is related Integer (12) Optional G01.01
Father’s Details
Father’s UID Number

Integer(12) or Null

(Here “Integer” is synonymous with “Number” as used by UIDAI )

Details of any of Father/ Mother/ Spouse is Mandatory G01.01
Father’s short name in English Varchar (30) G01.02-01
Father’s full name in English Varchar(99) G01.02-02
Father’s short name in Recognized Official Language

Varchar (30)

Unicode –UTF 8 format

G01.02-03
Father’s full name Recognized Official Language Varchar(99) Unicode –UTF 8 format G01.02-04
Mother’s Details  
Mother’s UID No.

Integer(12)

(Here “Integer” is synonymous with “Number” as used by UIDAI )

G01.01
Mother’s short name in English. Varchar (30)   G01.02-01
Mother’s full name in English Varchar(99) G01.02-02

Mother’s short name in Recognized Official

Language

Varchar (30)

Unicode –UTF 8 format

G01.02-03

Mother’s full name

in Recognized Official Language

Varchar (99)

Unicode –UTF 8 format

G01.02-04
Spouse’s Information  
Spouse’s UID Number.

Integer(12)

(Here “Integer” is synonymous with “Number” as used by UIDAI )

G01.01
Spouse’s short name in English Varchar (30) G01.02-01
Spouse’s full name in English Varchar(99) G01.02-02

Spouse’s short name in Recognized Official

Language

Varchar (30)

Unicode –UTF 8 format

G01.02-03

Spouse’s full name in Recognized

Official Language

Varchar (99)

Unicode –UTF 8 format

G01.02-04

Annexure III: Illustration of Data elements to describe Address of a Premise

Note: The following is a sample of using Standardized data elements in Domain specific applications, where characteristic Mandatory / Optional is as per Domain specific requirement of the application and this may vary from application to application

Address line for printing at Interface level Name of Data element Data format
Data element nature
( Mandatory- NULL Values not allowed)
Ref no. of Generic data element for its Metadata
(Optional – NULL values allowed)

Address line1 for printing House Identifiers

Data elements separated by “,” while printing the address line , in case of more than one non-blank qualifiers Incase of Rural Land region, if none is filled, the

“Not Available” to be printed

House Number /Door Number / Flat Number / House identifier

-Building Number /Plot Number

-Building Name / Building Identifier

-Stair well/Lift Number
any other qualifier
Varchar(60) At least one House identifier Mandatory G02.03-00-02

Address line2 for printing Sub Locality

Data elements separated by “,” while printing the address line in case of more than one non- blank qualifiers

Sub Locality - 1

-Block Name/ Number or any other qualifier

-Street Number /Name/ Mohalla/ Sector Number/any other qualifier

Varchar(60) Optional G02.03-01-03
Sub locality – 2
Major /Minor Land Mark
Varchar(60) Optional G02.03-02-03

Address line3 for printing Locality

Data elements separated by “,” while printing the address line , in case of more than one
non-blank qualifiers
Locality Area Number / Area
Name / Suburb / Any other qualifier
Varchar (60) Optional G02.03-03-03

Address line4 for printing Land region Town / Village Both separated by

“ – “ while printi

Rural Land region (Village name) & Sub District / Urban Land region ( Town name)

Pin code

Varchar(50)

Integer(6)

Mandatory

G02.02-01

G02.04-01

Address line5 for printing District & State separated by “ , ” District name Varchar(50) Mandatory G02.02-01
State name

Varchar(50)

To be derived from Code directory of the Land region ( Village / Town)

Mandatory G02.02-01
Address line6 for printing country Country name Varchar(50)

Optional (if country name is India)

Mandatory (other than India

G02.02-01
To be stored internally and not for printing / display at interface level

Land Region Code

National Land region code for Rural Land region (Village)/ Urban Land region (Town).

To be picked automatically from Village / town code directory to derive information about Sub District, District, State for printing in the

Integer (6) Mandatory G02.01
To be stored internally, and not for printing / display at Interface level

Address verification status:

1-Verified

2-Self declared , not verified

Char(1) Mandatory G02.03-00-04
To be stored internally, and not for printing / display at Interface level Police Station Code of the areas, in which the Premises is located to be automatically picked from Police Station Code directory Integer(6) Mandatory G02.01

Note: The choice of Mandatory / Optional fields such as house identifier, sub locality / locality should be in such a way that the premises address becomes uniquely identifiable within the particular Town/Village.

Example:

Print line No. Data format Data element type Printable Address of a premises in Urban area Printable Address for Rural area

Address line 1

( House No, Bldg no/ name, stair well/lift no,

delimited by “,”)

Varchar(60)

Mandatory (any one of the House

identifiers)

A-126, 5th Floor Balu Illam’s house
Address Line 2 (Sub Locality-1 , Sub Locality -2 delimited by “ , “) Varchar(60) Optional S- Block, Sector12 Attukkaaran Thottam, Karattoor

Address Line 3

(Locality)

Varchar(60) Optional R.K. Puram Kuppandapalayam (P.O)

Address Line 4 Urban Land region (Town) / Rural Land region (Village) details

  • Name of Village with sub District

/Town/City

  • Pin code
Varchar(56) Mandatory separated by ‘- ‘ for printing New Delhi -110066 Athani - 638012

Address Line 5

District / State Name

Varchar(50)

Mandatory

Separated by “,” for printing

Delhi Kovai District, Tamilnadu

Address Line 6

Name of the Country

Varchar(50) Mandatory(if Country other than India) India India

The address in the printable form will look as given below:

Printable Address of a Residence in Urban area Printable Address of a Residence for Rural area
A-126, 5th Floor , Balu Illam’s House
S- Block, Sector12 Attukkaaran, Thottam, Karattoor
R.K Puram Kuppandapalayam(P.O),
New Delhi -110066 Athani – 638012
Delhi Kovai District, Tamilnadu

Annexure IV: Code directories along with their Ownership and sample values

A. List of Code Directories

Ref. No. of Code

Directory

Name of Code Directory Proposed Ownership (Owner of Code Directory having update rights)
CD00.01 Measurement units Department of Land Records
CD00.02 State Recognized Language Department of Official Language , Ministry of Home Affairs
CD01.01 Religion Anthropological Survey of India / Office of RGI
CD01.02 Occupation Ministry of Labour
CD01.03 Education Department of Higher Education
CD01.04 Appellation Ministry of Home Affairs
CD01.05 Suffix Ministry of Home Affairs
CD01.06 Relationship Anthropological Survey of India
CD02.01 Country ISO 3166-1 alpha-3 Standard
CD02.02 State Office of RGI
CD02.03 District Office of RGI
CD02.04 Sub-District Office of RGI
CD02.05 Rural Land Region (Revenue Village) Office of RGI
CD02.06

Urban Land region

(Town)

Office of RGI
CD02.07 Police Station NCRB (National Crime Record Bureau )
CD02.08 Geo-code To be addressed in Phase- II

B. Sample Values in Code Directories

CD00.01- Measurement conversion Table Owner: Department of Land Records

Conversion table of Common generic data element Measurement

  1. Conversion table for Distance
Meter Kilometer
1 .001
1000 1
  1. Conversion table for Area
Square meter Square Kilometer Hectare
1000 000 1 100
1 .01 .0001
10000 .01 1
  1. Conversion table for Volume
Cubic Meter Cubic Centimeter
1 1000000
.01 1

Recommendation: In existing Land Record databases, attribute “area” is used to capture information about the area of a land parcel. Different traditional units like Karla, Marla, Cents, decimal is used for recording the area of a land parcel. At present, it is represented as a Numeric data type up to three decimal place. It is now recommended to have the area only in Metric Units as depicted in Table 1.2, given below. The codes for various area units in practice in land records are shown in Table 1.2. Conversion factors are locally available from different unit to metric system and it is depicted in Table 1.3

Table 1.1-Area units in metric system

Code Description
001 Hectares

Table 1.2-Units in practice for Land Record Areas

Code of “Area” unit Name of “Area” unit
001 Hectares
002 Ares
003 Centi-are
004 Sq. meters
005 Sq yards
006 Sq. feet
007 Acres
008 Cents
009 Guntas
010 Bigha
011 Biswa
012 Biswansi
013 Kanal
014 Marla
015 Karam
016 Sarsaai
017 Kila
018 Bigha(Assam)
019 Katha (Assam)
020 Lessa
021 Shatak
022 Sq cm

Table 1.3- Conversion Factors

1 centi-are = 1 Sq metre

1 centi-are = 10.76 Sq.feet

100 Centi-are = 1 Are

100 Are = 1 hectare

100 Sq metre = 1 Are

1 hectare = 100m x 100m = 10000 Sq metre 1 hectare = 404.68458 Acre (Tripura)

40 Are = 1 Acre

1 Lessa = 144 Sq feet

1 Katha = 5 Lessa or 720 Sq feet

1 Bigha(Assam) = 4 Katha or 20 Lessa or 2880 Sq feet 1 Sq metre = 10000 Sq cm (Gujarat)

2.47105 Acres = 1 Hectare (Kerala)

1 Are = 2.47105 cents (Kerala)

1 Acre = 100 cents (Kerala,Tamil nadu) 1 Cent = 40 Sq metres or 435 Sq feet

1 Acre = 40 Guntas(Andhra Pradesh and Karnataka) 1 Gunta = 100 Sq metres (around 1100 sq feet)

1 Acre = 121 Sq yards

1 Kuncham = 10 cents(Andhra Pradesh) 1 Sq link = 0.0404687 Sq metre (Kerala) Shahjahani Jarib(165 feet) (Rajasthan)

1 Bigha = 1 Jarib x 1 Jarib = 165’ x 165’ = 27225 Square Feet

1 Bigha(Shahjahani Jarib) = 0.253 Hectare

Gantari Jarib(132 feet) (Rajasthan)

1 Bigha = 1 Jarib x 1 Jarib = 132’ x 132’ = 17424 Square Feet

1 Bigha(Gantari Jarib) = 0.16 Hectare

1 Bigha = 20 Biswansi (Rajasthan)

1 Acre = 4046.94 Sq metre (Jharkhand) 1 Dismil = 40.46 Sq metre (Jharkhand)

1 Katha(Jharkhand) = 66.89 Sq metre (Jharkhand) 1 Dur = 10 Sq metre (Jharkhand)

Before Bandobust (Settlement)

1 Karam = 57.157” (Haryana)

1 Biswansi = 1 Karam x 1 Karam (Haryana)

20 Biswansi = 1 Biswa (Haryana)

1 Bigha = 20 Biswa (Haryana)

4 Bigha-16 Biswa = 1 Acre (Haryana)

2.47 acre = 1 hectare(CG)

Government Settlement

1 Karam = 57.157” (Haryana)

20 Biswansi = 1 Biswa (Haryana)

1 Bigha = 20 Biswa (Haryana)

4 Bigha = 1 Kila (Haryana)

1 Kila = 40 Karam x 40 Karam (Haryana)

After Bandobust (Settlement)

1 Karam = 66” (Haryana)

1 Sarsaai = 1 Karam x 1 Karam (Haryana)

9 Sarsaai = 1 Marla (Haryana)

20 Marla = 1 Kanal (Haryana)

8 Kanal = 1 Acre (Ghuman) (Haryana)

1 Acre = 36 Karam x 40 Karam (North to South, East to West) (Haryana)

2.5 Acre = 1 Hectare (CG)

Source: http://www.dolr.nic.in - AREA UNIT/EXTENT with digital coding scheme

CD00.02- Recognized Official Languages

Owner- Office of Registrar General of India (ORGI)

Recognized Official Language Code Values As per ISO 639-3
1 Assamese asm
2 Bengali ben
3 Bodo brx
4 Dogri doi
5 Gujarati guj
6 Hindi hin
7 Kannada kan
8 Kashmiri kas
9 Konkani kok
10 Maithili mai
11 Malayalam mal
12 Manipuri mni
13 Marathi mar
14 Nepali nep
15 Oriya ori
16 Punjabi pan
17 Sanskrit san
18 Santali sat
19 Sindhi snd
20 Tamil tam
21 Telugu tel
22 Urdu urd
99 Other language (English) eng

CD01.01- Religion Codes and Values

Owner: - Office of Registrar General of India (ORGI)

Religion Code Values
1 Buddhism
2 Christianity
3 Hinduism
4 Islam
5 Jainism
6 Sikhism
99 Other

CD01.02- Occupation type Codes and values

Owner:-Ministry of Labour

Occupation Code Values
1 Legislators and Senior officials
2 Corporate Manager
3 General Manager
4 Physical, mathematical and engineering science professional
5 Life sciences and health professional
6 Teaching professional
7 Other professional
8 Physical and Engineering Science associate professional
9 Life sciences and health associate professional
10 Teaching associate professional
11 Other associate professional
12 Office Clerks
13 Customer services clerks
14 Personal protective services workers
15 Models, sales Persons and demonstrators
16 Market oriented skilled agricultural and fishery workers
17 Subsistence agricultural and fishery workers
18 Extraction and building trades workers
19 Metal, machinery and related trades workers
20 Precision, handicraft, printing and related trade workers
21 Other craft and related trades workers
22 Stationary plant and related operators
23 Machine operators and assemblers
24 Drivers and mobile plant operator
25 Sales and services elementary occupations
26 Agricultural, fishery and related labour
27 Laborers in mining, construction, manufacturing and transport
28 New workers seeking employment
29 Workers reporting occupation unidentifiable or inadequately described
30 Workers not reporting any occupations

CD01.03- Education Attained Codes and Values

Owner: Department of Higher Education

Education code Education Group Values Education Sub Group Values
1 Illiterate  
2 Literate (Without Education Level)  
3 Below Primary  
4 Primary  
5 Middle/Lower Secondary  
6 Matriculation/Junior School Certificate/Secondary  
7 Higher Secondary/ Intermediate/ Pre- University/Senior Secondary  
8

Non- Technical Diploma/Certificate not

equal to Degree

 
Non- Technical Diploma/Certificate not equal to Degree
21   Diploma/Certificate in ENGINEERING
22   Diploma/Certificate in MEDICAL
23  

Diploma/Certificate in

Technology

24  

Diploma/Certificate in

Agriculture, Dairying, Forestry

25   Diploma/Certificate in Veterinary
26  

Diploma/Certificate in Teaching of General

Science

27   Diploma/Certificate awarded by Industries deptt.
28   Trade certificate in General Science
29   Teaching Certificate
30   Diploma in City and Guides of London Institute
31   Certificate in Journalism
32   P.L.
33   Technical Diploma
34   Photography / Photo Mechanic conversion course
35   Diploma in Occupational Therapy /Physiotherapy
36 Graduate Degree other than Technical Degree  
37 Post Graduate Degree other than Technical Degree  
Technical Degree or Diploma Equal to Degree or Post-Graduate
51   Engineering and Technology
52   Medicine
53   Agriculture and Dairying
54   Veterinary
55   Teaching
98   Others
99 Literate, but educational level Unclassified/not stated Unclassified, Blank, NA, Not Stated

Note: Gap given for provision to add new codes in a category for future purpose.

CD01.04- Appellation Codes and Values

Owner:-Ministry of Home Affairs

Appellation Code Values in English
1 Mr.
2 Mrs.
3 Ms.
4 Shri
11 Dr.
12 CA
13 Er.
14 Prof.

Note: Gap given for provision to add new codes in a category for future purpose.

CD01.05- Suffix Codes and values

Owner -Ministry of Home Affairs

Suffix Code Values
1 IAS
2 IPS
3 IFS
4 MBBS
5 BDS
6 MD
7 MS
8 MDS

CD01.06- Relationship Codes and Values

Owner: Anthropological Survey of India

Relationship Code Values
   
1 Self
   
2 Spouse
   
3 Father
   
4 Mother
   
5 Son
   
6 Daughter
   
7 Brother
   
8 Sister
   
9 Father- In- Law
   
10 Mother- In- Law
   
11 Brother-In-Law
   
12 Sister-In-Law
   
13 Nephew
   
14 Niece
   
15 Grandson
   
16 Granddaughter
   
17 Grandfather
   
18 Grandmother
   
19 Other (Including any other blood relation and non-blood relations like visitor, guardians)

CD02.02- State Code Directory

Owner:-Office of Registrar General of India

State Land Region Code(SLRC) State Name Sub-District nomenclature in the State Recognized Official Language Code Name
1 Jammu and Kashmir Tahsil 22 Urdu
2 Himachal Pradesh Tahsil 6 Hindi
3 Punjab Tahsil 16 Punjabi
4 Chandigarh Tahsil 6 Hindi
5 Uttrakhand Tahsil 6 Hindi
6 Haryana Tahsil 6 Hindi
7 Delhi Tahsil 6 Hindi
8 Rajasthan Tahsil 6 Hindi
9 Uttar Pradesh Tahsil 6 Hindi
10 Bihar C.D. Block 6 Hindi
11 Sikkim Sub-Division 14 Nepali
12 Arunachal Pradesh Circle 6 Hindi
13 Nagaland Circle 99 English
14 Manipur Sub-Division 12 Manipuri
15 Mizoram
    1. Block
99 English
16 Tripura Development Block 2 Bengali
17 Meghalaya C.D. Block 99 English
18 Assam Circle 1 Assamese
19 West Bengal C.D. Block 2 Bengali
20 Jharkhand C.D. Block 6 Hindi
21 Orissa Police Station 15 Oriya
22 Chhatisgarh Tahsil 6 Hindi
23 Madhya Pradesh Tahsil 6 Hindi
24 Gujarat Taluka 5 Gujarati
25 Daman & Diu Taluka 5 Gujarati
26 Dadra & Nagar Haveli Taluka 5 Gujarati
27 Maharashtra Tahsil 13 Marathi
28 Andhra Pradesh Mandal 21 Telugu
29 Karnataka Taluka 7 Kannada
30 Goa Taluka 9 Konkani
31 Lakshadweep Sub-Division 11 Malayalam
32 Kerala Taluka 11 Malayalam
33 Tamil Nadu Taluka 20 Tamil
34 Puducherry Commune Panchayat 20 Tamil
35 Andaman & Nicobar Islands Tahsil 6 Hindi